Sending a Docket Agenda to your meeting guests can remind them of the upcoming meeting and help prepare them in making the most of everyone's time.
Whether you build the agenda yourself or send a started agenda to encourage collaboration, follow these steps to help notify others that an agenda is ready to view.
The following steps assume an agenda has already been created. If it has not been started yet, follow the steps to Build a Docket Agenda.
This article will cover the following:
SEND A DOCKET AGENDA
View your agenda in the center of your meeting workspace and click the Send Agenda button on the right-hand side of the meeting header:
A guest of the meeting will display and show a checkmark indicating they will receive the agenda when sent.
A green check on the avatar or initials indicates they are going to receive the agenda when you send it.
To remove a recipient from receiving the agenda you are about to send, click the individual avatar or initials which will deselect it from the recipients list.
A faded avatar or initial's circle outline indicates they will not receive the agenda when you send it. Their avatar or initials will continue to remain in the event you change your mind and wish to add them back into the recipient list.
The total number of recipients displays above the recipients list so you can see who is going to get your sent agenda.
You can also send a copy of the meeting agenda to individuals who were not included on the meeting calendar invitation. Click the email address dropdown to select from a list of your most common contacts or manually type the email address into the email selection box.
A message displays in the send agenda modal to save you time from having to tell your guests what the agenda is for. It will include your first name so they know who sent the agenda with them.
Should you wish to include your own message, you can delete or type over the default message prior to sending.
TIP: If you delete the default message and decide you wish to add it back, you can hit "Cancel" and start the Send Agenda process over. By doing this, you will need to deselect any guests you had previously deselected to receive the agenda.
A preview of the agenda displays at the bottom of the send agenda modal for one last glance at what you are sending your meeting guests.
Should you wish to make any changes, you can either cancel out of the send agenda modal, make edits to the agenda, and go through the send agenda process again or send the agenda as is and edit the agenda at a later time.
If you edit the agenda, the emailed agenda copy you sent previously with guests remains in its original form so you can decide if you wish to re-send the agenda after further edits are made.
By clicking Send, guests marked to receive the sent agenda will receive the agenda in various ways, depending on their user status and settings with Docket.
If a recipient of a sent agenda is a registered Docket user, they can receive their sent agenda one of two ways: Email or Slack notification.
Docket users who elect to receive Docket notifications through email will receive an email with the sent agenda in entirety. They can view the agenda in email or click the link to "View in Docket." For more information on sent agenda notifications, see the article for Docket Settings.
Docket users who elect to receive Docket notifications through Slack will receive a notification with a link to the Docket agenda when the agenda is sent. The user can click the link and be brought straight into the Docket agenda to view. For more information on sent agenda notifications through Slack, see the article for Docket + Slack Integration.
If a recipient of a sent agenda is not yet a Docket user, they will receive the email of the sent agenda so they can view the agenda in entirety in their email.
The email also contains a link to "View in Docket," so the meeting guest can also view the agenda in the read only version of Docket. Guests will also have the option to create a Docket account for immediate and future use.
TIP: The Docket Guest View is a Pro tier feature and can be easily enabled by following these instructions.
When a Docket agenda is first created, Docket sends a meeting link to the calendar invite (Google or Microsoft) meeting description so that the calendar invite has a direct link to the Docket meeting. This behavior can be different from provider to provider but in most cases, the first time Docket sends the link to the email provider, the recipients are notified that their meeting has changed due to the new information being added to the meeting. This means that the guests are also aware an agenda is being created when they receive the update to their calendar.
ANYONE CAN SEND AN AGENDA
Anyone with a Docket account that has access to the meeting can send an agenda.
Frequently Asked Questions
Why am I not receiving a copy of the agenda I send out?
Check your notifications enablement by hovering over the Global Navigation slide out on the left-hand side of your Docket workspace and selecting Account Settings. At the bottom of the Account Settings page are your email notification preferences. Please make sure you have the desired notifications checked off.
If you have done this and are still not receiving email notifications please chat in to support or email email@example.com
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